Requirements

Key responsibilities:

• Assist in preparing monthly Management Accounts (incl. prepayments and accruals) and reporting as required
• Ad hoc transaction processing, journal preparation, daily cashflow reporting and organising data
• Balance sheet reconciliations and finance control processes

Essential requirements:

• Experience as a Finance Assistant or a similar role (1-2 years)
• Advanced excel skills, proficient other MS Office skills,
• Sage 50 Payroll Processing experience (desirable)
• Strong communication skills and great attention to detail and accuracy
• A proactive, ‘can-do’ attitude and team-focused mindset

 

Full Job specification:

Key responsibilities

• Reporting: Assist in the preparation of monthly management accounts, weekly financial report to senior operations team and ad hoc reporting requirements.
• Transaction Processing: Ad hoc invoices, bank payments, accounting journals (e.g., accruals and prepayments) and monitor/ oversee processing of ledgers and checking coding of invoices. Working towards departmental monthly accounts.  Project work on asset register, development and tracking movement of individual assets.  Requirement for development of excel spreadsheets to an advanced level i.e. handle large amounts of data, organise and display clearly i.e. using complex formula, pivot tables, graphs etc.
• Asset Tracking and Reporting: Help track complex plant and equipment purchases and sales as well as vehicles and other asset categories.  Ability to problem solve and investigate to ensure correct information is input for asset journals, depreciation and accounting for and reconciliation of related HP finance agreements.

Essential requirements

• Experience: 1–2 years of practical experience working in a finance or accounts team.   Clear understanding of accounting principles and accounting workflow.  Flexible to cover/ back fill all roles in the Finance team so experience of AR and AP will be beneficial.
• Systems Skills: Strong IT skills, particularly advanced proficiency in Microsoft Excel (e.g., Complex IF statements, VLOOKUPs, Pivot Tables, conditional formatting, macros) and familiarity with software like Sage 50 Payroll Processing (or similar).  Database building skills, VBA excel programming skills and Power BI would be beneficial.
• Soft Skills: High numerical accuracy, strong organisational skills, and the ability to understand and communicate financial information clearly.   Works well and communicates effectively with all employees.  Patience is required for coaching, review and highlighting errors to others and continually improving quality standards.

Daily & Weekly Tasks

• System processing: Enter daily banking transactions, accruals, prepayments, and adjustment journals into the accounting software.
• Reconciliation: Daily cashflow file updated and reviewed.  Key analysis reported back to line manager.
• Manage Ledgers: Monitor sales and purchase ledgers to ensure accurate matching and coding of invoices and payments.  Ad hoc postings or reconciliations to assist the AP & AR teams.
• Process Expenses: Review, verify, and code management expenses and corporate credit card statements.
• Maintain Fixed Assets/ HP records: Update the fixed asset tracker, calculate monthly depreciation, interest and log new capital additions.

Monthly & Reporting Tasks

• Investigate Variances: Compare actual spending against departmental budgets to flag and explain overspends.
• Prepare Balance Sheets: Reconcile balance sheet control accounts to ensure zero errors before closing the month.
• Draft P&L Statements: Help compile the initial draft of monthly profit and loss reports for review.
• Calculate Accruals: Review open purchase orders to calculate and post accurate month-end cost accruals.  Analysis of insurance, rates, utilities, wages and other key areas and ensure accruals are posted and reconciled.